Latest Jobs in College of Physicians and Surgeons Pakistan 2026

Details of Job Advertisement by College of Physicians and Surgeons Pakistan 23-Aug-2026

This job was posted on 23-Aug-2026 and has a last application date of 07-Sep-2026.

POSITION DESCRIPTION & DETAILED SPECIFICATIONS

ORGANIZATION: College of Physicians and Surgeons Pakistan (CPSP)
ESTABLISHED: 1962
POSITION TITLE: Purchase Officer
EMPLOYMENT TYPE: Full-time / Regular (as per organizational policy)
WORK LOCATION: CPSP Head Office / Regional Office, Karachi
APPLICATION DEADLINE: 7th September, 2026

1. ORGANIZATIONAL BACKGROUND

The College of Physicians and Surgeons Pakistan (CPSP) is the premier postgraduate medical institution in the country, established in 1962 with a mandate to regulate and advance postgraduate medical education, training, and specialty certification across Pakistan. As a nationally recognized regulatory and academic body, CPSP operates with a commitment to excellence, transparency, and institutional integrity. The Purchase Officer position is a critical support role within the College's administrative and procurement framework, contributing directly to the efficient and cost-effective acquisition of goods and services essential for the institution's operational continuity.

2. ROLE OVERVIEW & STRATEGIC PURPOSE

The Purchase Officer is a key functionary within the College's procurement and supply chain operations, responsible for the end-to-end management of purchasing activities. This role ensures that all goods, materials, equipment, and services required by the College are procured in a timely, cost-efficient, and transparent manner, in compliance with institutional policies and financial regulations.

The incumbent acts as the central point of contact for vendors and internal stakeholders, facilitating the seamless flow of procurement processes from requisition to delivery and payment reconciliation. The role demands a high degree of accuracy, organizational capability, and negotiation acumen to secure optimal value for the College while maintaining robust documentation and audit trails.

3. KEY RESPONSIBILITIES & CORE FUNCTIONAL AREAS

The Purchase Officer is expected to perform, but not be limited to, the following key duties:

• Price Negotiation & Vendor Management: Proactively negotiating competitive pricing and favorable terms with suppliers and vendors to achieve cost savings and value for money for the College.

• Purchase Order Management: Creating, issuing, and tracking purchase orders (POs) accurately and in a timely manner, ensuring all requisitions are processed in accordance with approved budgets and specifications.

• Contract Management: Overseeing procurement contracts, ensuring compliance with agreed terms, and managing renewals or amendments as required.

• Order Tracking & Expediting: Monitoring the status of outstanding orders, proactively following up with vendors to ensure on-time delivery, and resolving any delays or supply chain disruptions.

• Record Maintenance & Documentation: Maintaining comprehensive, up-to-date, and organized records of all procurement transactions, including purchase orders, contracts, invoices, delivery notes, and correspondence.

• Quality Assurance & Material Review: Inspecting and verifying the quality, specifications, and quantity of received materials against purchase orders and delivery challans, flagging any discrepancies.

• Invoice Verification & Reconciliation: Reviewing and verifying supplier invoices against purchase orders and goods received notes (GRNs) to ensure accuracy before forwarding for financial processing and payment.

• Procure-to-Pay (P2P) Process Management: Managing the complete P2P cycle, including the preparation and processing of Request for Quotations (RFQs), comparative statements, and purchase recommendations.

• Reporting & Compliance: Preparing periodic procurement reports and ensuring all activities comply with the College's procurement policies, financial regulations, and applicable statutory requirements.

4. JOB SPECIFICATIONS (CRITERIA FOR ELIGIBILITY)

To be considered for this position, candidates must meet the following specifications:

A. Educational Qualifications:

• Minimum: Graduate (Bachelor's degree) from a recognized university or institution.

• Preferred: A degree in Commerce, Business Administration, Supply Chain Management, or a related field will be considered an advantage.

B. Work Experience:

• Relevant Experience: Demonstrated practical experience in a procurement, purchasing, or supply chain role is essential.

• Experience should ideally cover: Price negotiation, order management, vendor coordination, inventory control, and contract administration.

C. Technical & Professional Skills:

• Procurement Knowledge: Sound understanding of the Procure-to-Pay (P2P) process, including RFQs, tendering, and purchase order lifecycle.

• Negotiation Skills: Strong ability to negotiate favorable prices and terms with suppliers.

• MS Office Proficiency: Advanced working knowledge of Microsoft Office Suite (especially Excel for data analysis, Word for documentation, and Outlook for communication).

• Documentation & Record-Keeping: Exceptional organizational skills with a meticulous approach to maintaining accurate and auditable records.

• Multitasking & Time Management: Ability to manage multiple competing priorities and meet strict deadlines.

D. Personal Attributes:

• High level of integrity, transparency, and ethical conduct.

• Strong communication and interpersonal skills for effective vendor and internal stakeholder liaison.

• Detail-oriented with a problem-solving mindset.

• Self-motivated and capable of working independently with minimal supervision.

5. APPLICATION PROCEDURE & IMPORTANT INFORMATION

How to Apply:
Interested and eligible candidates are required to submit their application, comprising an updated resume/CV and a recent passport-sized photograph, through one of the following channels:

• By Post / Courier:
  HR Department
  College of Physicians & Surgeons Pakistan
  7th Central Street, D.H.A Phase II,
  Karachi, Pakistan.

• By Email: jobs@cpsp.edu.pk
  (Please mention "Application for Purchase Officer - Karachi" in the subject line of the email).

Application Deadline:
7th September, 2026 (Applications received after this date will not be entertained).

Recruitment Process & Conditions:

• Eligibility: Only candidates meeting the specified educational and experience criteria will be considered.

• Shortlisting: Only shortlisted candidates will be contacted for further assessment and interviews.

• Verification: Shortlisted candidates will be required to present original educational documents, experience certificates, and CNIC at the time of the interview.

• Location: The position is based in Karachi and candidates must be willing to work from the specified location.

• Reservation of Rights: CPSP reserves the right to accept or reject any application, amend the recruitment process, or cancel the advertisement at any stage without assigning any reason.