Latest Jobs in The City School 2026

Details of Job Advertisement by The City School 23-Aug-2026

This job was posted on 23-Aug-2026 and has a last application date of 29-Aug-2026.

The Manager Executive Secretariat serves as a pivotal link between the executive leadership and internal/external stakeholders, ensuring the seamless coordination of administrative, communication, and governance functions at the highest level of the organization. This role is entrusted with managing the executive office's day-to-day operations, facilitating effective decision-making, and maintaining the highest standards of professionalism and confidentiality.

The incumbent acts as the primary point of contact for the executive leadership, managing schedules, correspondence, meetings, and strategic communications. This role demands exceptional organizational acumen, impeccable written and verbal communication skills, and the ability to handle sensitive information with discretion. The Manager Executive Secretariat contributes directly to the efficiency and effectiveness of the executive function, enabling leadership to focus on strategic priorities.

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3. KEY RESPONSIBILITIES & CORE FUNCTIONAL AREAS

The Manager Executive Secretariat is expected to perform, but not be limited to, the following key duties:

• Executive Support: Providing comprehensive administrative and secretarial support to senior executives, including calendar management, travel arrangements, and meeting coordination.

• Communication Management: Drafting, reviewing, and managing high-level correspondence, reports, presentations, and internal/external communications on behalf of the executive office.

• Meeting & Event Coordination: Organizing and coordinating board meetings, executive committee meetings, and other high-level gatherings, including agenda preparation, minute-taking, and follow-up on action items.

• Documentation & Record-Keeping: Maintaining organized and confidential records of executive decisions, policies, and strategic documents.

• Stakeholder Liaison: Acting as the primary interface between the executive office and internal departments, external partners, regulatory bodies, and other stakeholders.

• Project Coordination: Assisting in the execution of special projects and strategic initiatives as directed by the executive leadership.

• Office Management: Overseeing the smooth functioning of the executive secretariat, ensuring efficient workflows and resource utilization.

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4. JOB SPECIFICATIONS (CRITERIA FOR ELIGIBILITY)

To be considered for this position, candidates must meet the following specifications:

 

Category	Requirement
A. Educational Qualifications	MBA or equivalent qualification from a reputable, HEC-recognized university.
B. Work Experience	Minimum 5 years of experience as an Executive Secretary or in a similar high-level secretarial/administrative role.
C. Communication Skills	Excellent written and verbal communication skills with exceptional command of English and business communication protocols.
D. Technical Proficiency	Tech-savvy and computer proficient, with advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
E. Personal Attributes	Highly organized, detail-oriented, discreet, professional demeanor, with strong interpersonal and problem-solving skills.

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5. COMPENSATION & BENEFITS

• Salary: Market-competitive, commensurate with merit, qualifications, and experience.

• Benefits: Attractive benefits package as per company policy.

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POSITION 2: MANAGER FACILITIES

1. POSITION OVERVIEW

 

Attribute	Detail
Position Title	Manager Facilities
Work Locations	Lahore, Karachi, and Islamabad (multiple positions available)
Employment Type	Full-time / Regular
Reporting To	Senior Management / Operations Leadership

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2. ROLE OVERVIEW & STRATEGIC PURPOSE

The Manager Facilities is a senior leadership role within the organization's operational framework, responsible for the strategic and operational management of all facilities, infrastructure, and administrative services across multiple sites and regions. This role ensures that all physical assets, building systems, and support services are maintained to the highest standards of safety, functionality, and efficiency, enabling the organization's educational and administrative operations to run seamlessly.

The incumbent oversees the full spectrum of facilities management, including hard and soft services, preventive and corrective maintenance, asset lifecycle management, and vendor coordination. This role demands strong leadership capabilities, technical knowledge, financial acumen, and the ability to manage multi-site operations effectively. The Manager Facilities plays a critical role in optimizing operational costs, ensuring regulatory compliance, and enhancing the overall physical environment for students, staff, and stakeholders.

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3. KEY RESPONSIBILITIES & CORE FUNCTIONAL AREAS

The Manager Facilities is expected to perform, but not be limited to, the following key duties:

• Operations & Maintenance (Hard & Soft Services):

  • Overseeing all building systems, including HVAC, electrical, plumbing, fire safety, elevators, and security systems.

  • Managing soft services such as housekeeping, landscaping, pest control, waste management, and security services.

• Preventive & Corrective Maintenance:

  • Planning and supervising both Preventive Planned Maintenance (PPM) schedules and corrective/reactive maintenance for all building systems and equipment.

  • Ensuring minimal downtime and rapid response to maintenance issues.

• Asset & Inventory Lifecycle Management:

  • Managing the complete lifecycle of organizational assets, including procurement, deployment, maintenance, and disposal.

  • Maintaining accurate inventory records and ensuring optimal utilization of resources.

• Vendor & Contract Management:

  • Negotiating and managing contracts with service providers, suppliers, and contractors.

  • Ensuring service level agreements (SLAs) are met and cost optimization is achieved.

• Health, Safety & Compliance:

  • Ensuring all facilities comply with health, safety, fire, and environmental regulations.

  • Conducting regular inspections and risk assessments.

• Budgeting & Financial Management:

  • Preparing and managing facilities budgets, monitoring expenditures, and implementing cost-control measures.

• Team Leadership & Supervision:

  • Leading, mentoring, and supervising a team of facilities staff, supervisors, and technicians across multiple locations.

• Project Management:

  • Overseeing renovation, construction, and fit-out projects as required.

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4. JOB SPECIFICATIONS (CRITERIA FOR ELIGIBILITY)

To be considered for this position, candidates must meet the following specifications:

 

Category	Requirement
A. Educational Qualifications	Minimum: Bachelor's degree in Business Administration, Facilities Management, Engineering, or a related discipline from a recognized university. Preferred: Master's degree in a relevant field.
B. Work Experience	Minimum 6-8 years of progressive experience in facilities management, administration, or operations, including at least 3 years in a supervisory or managerial capacity managing multi-service or multi-site operations.
C. Technical Knowledge	Comprehensive understanding of: • Operations & Maintenance (Hard & Soft Services) • Preventive (PPM) and corrective (reactive) maintenance • Building systems (HVAC, electrical, plumbing, fire safety, etc.) • Asset & Inventory Lifecycle Management
D. Managerial Skills	Proven leadership, team management, budgeting, vendor negotiation, and project management abilities.
E. Communication Skills	Strong written and verbal communication skills in English.
F. Personal Attributes	Proactive, problem-solving mindset, strategic thinker, detail-oriented, and capable of managing multiple priorities in a dynamic environment.

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5. COMPENSATION & BENEFITS

• Salary: Market-competitive, commensurate with qualifications and experience.

• Benefits: Attractive benefits package as per company policy.

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APPLICATION PROCEDURE & IMPORTANT INFORMATION (BOTH POSITIONS)

How to Apply:
Interested and eligible candidates are required to submit their updated CV/resume via email to the following address:

• Email: careers@csn.edu.pk

• Subject Line: Please mention the position title and preferred location in the subject line (e.g., "Application for Manager Facilities - Lahore" or "Application for Manager Executive Secretariat - Lahore").

Application Deadline:
29th August, 2026 (Applications received after this date will not be entertained).

Recruitment Process & Conditions:

 

Criteria	Details
Eligibility	Only candidates meeting the specified educational and experience criteria will be considered.
Shortlisting	Only shortlisted candidates will be contacted for further assessment and interviews.
Verification	Shortlisted candidates will be required to present original educational documents, experience certificates, and CNIC at the time of the interview.
Location	Positions are based in Lahore, Karachi, and Islamabad as specified. Candidates must be willing to work from the designated location.
Reservation of Rights	The City School reserves the right to accept or reject any application, amend the recruitment process, or cancel the advertisement at any stage without assigning any reason.